Tips to keep your inbox clean

E-mail management is an art by itself. Managing all those emails you receive can become a headache if you get too many . You can simplify your online life and save time by following these tips to manage your mailbox. It will also help you cope with online stress. After all, nobody likes to see 100’s of emails waiting to be read every time they login to mail.

1. Use push mail service

If you own a smartphone or a feature phone which can handle e-mails, make sure you have the mail client in your phone setup. In this way, you can receive email without having to check your inbox manually from time to time. And in this way, you will be able to reply to urgent emails quickly and the other person will also feel good about it. Also, tweak the notification system on your mobile to keep yourself from getting distracted.

2. Pin your mail service as ‘app tab’ in your desktop browser

Google chrome and Mozilla firefox both offer a feature which allows users to pin web sites as app tabs. These app tabs also display an unread mail counter and the tab lights up whenever you receive new mail. In this way, you can keep in touch with your email inbox while simultaneously browsing other websites.

3. Hit the ‘Spam’ button, not the delete button for spam mails

A lot of people delete spam mails instead of hitting the ‘Report  spam’ button. Deleting the mail wont prevent it from showing up in the inbox the next time. So, whenever you see a spam mail, hit the ‘report spam’ button.

4. Use filters and folders

Many receive newsletters from various websites. While its not a bad thing to subscribe to newsletters, it is important to keep them organized in a separate folder so that they don’t get mixed up with other important stuff. Gmail offers filter settings which can make the emails you specify skip the inbox and directly go to the said folder.

A few more tips:

I came across this productivity tip on ‘Know the network’ for handling emails:

Master Your Email with 3 Folders

Take back control of your inbox by creating 3 folders; Action, Hold, and Archive. Here’s how it works.

  1. Action – Every time you receive an email decide if you can respond in under 1 minute. If you can, then do. Otherwise drop it into the Action folder to be processed as soon as possible.
  2. Hold – If the email concerns an active situation but you are waiting for more info or a response it goes here.
  3. Archive – self explanatory.

That’s it. Simple but effective.

Of course, this is a great way to manage mail if you don’t want to create too many folders.

What’s your way of keeping the inbox clean? Do you have any other tips to share? Let me know through your comments.



Leave a comment


  1. The most important thing is to use disposable mail IDs to register in sites which calls for registration just to proceed with a download or something

  2. I’ve found gmail filters to be indispensiable. I filter out lots of social network emails and have them skip then inbox and auto-label them.

    Thanks for the link back to my blog. I hope others find the 3 folder method useful.

  3. Thanks-a-mundo for the blog article.Much thanks again. Keep writing.


Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: